Asana vs monday.com: which one should your team pay for?
Both pricing pages read on 2026-11-09, then the two things other comparisons skip: what the minimum seat and seat-increment rules do to a small team's bill, and how fast monday.com's automation quota runs out.
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| Tool | Best for | Price per seat (checked 2026-11-09) | Minimum seats and increments | Automation quota | AI features and training policy | Export and ownership | |
|---|---|---|---|---|---|---|---|
| Asana Structured work management; unlimited rules, metered AI | Teams of 5 to 500 that want projects, portfolios and goals in one hierarchy | Starter USD 10.99 annual / 13.49 monthly; Advanced USD 24.99 annual / 30.49 monthly; Personal free for 2 users | Plans designed for 2 members; seats added in steps of 1 (2–5 users), 5 (to 30), 10 (to 100), 25 (to 500), 50 beyond (pricing FAQ) | Unlimited automations and unlimited rules from Starter | 5 AI requests per user per month, capped at 50 per account (Starter, Advanced) or 250 (Enterprise); AI Studio 50K / 75K / 200K credits per billing account. Partners OpenAI and Anthropic may not train on customer data; Asana trains its own models on usage metadata | CSV and PDF export of project data; full JSON backup of the organisation only as an Enterprise+ add-on | Visit |
| monday.com Visual boards with metered automations and AI credits | Teams of 3 to 40 who think in boards and dashboards; sales and marketing ops | Served in EUR: Basic 9, Standard 12, Pro 19 per seat per month billed annually (USD list 9 / 12 / 19); struck-through totals imply about EUR 14 and 22 on monthly billing, unlabelled | Plans start from 3 users; above 40 users monday asks you to request a quote; seat selector shows preset team sizes | Standard 250 automation actions and 250 integration actions per month; Pro 25,000 each; Enterprise up to 250,000 combined; Free and Basic not stated | Basic 1,000, Standard 2,000, Pro 3,000 AI credits per month; extra credits at EUR 10 per 1,000. AI Terms (updated 5 May 2026): customer data and content are not used to train AI models, and others are not allowed to | Board export to Excel is documented in monday's help centre, which refused our fetcher on 2026-11-09; no self-serve full-account export is listed on the pricing page | Visit |
Prices and features checked: 2026-11-09. Prices in the currency the vendor shows, checked on the date shown; we do not convert.
Verdict in 60 seconds
Asana and monday.com sell the same promise, a shared place where work is visible, and they price it in ways that punish different team shapes. Asana charges more per seat, gives you unlimited automation rules and a small metered AI allowance. monday.com charges less per seat, meters automations hard on its Standard plan, and bundles AI credits into every paid tier.
Our criteria, stated up front: the price a team actually pays once minimum seats and seat increments are applied; how far the automation quota stretches; what the AI tier includes and what the vendor says about training on your data; reporting depth; and how you get your data out. We read both pricing pages on 2026-11-09 and quote the plan limits as the pages show them. The affiliate situation: monday.com runs a PartnerStack programme and Asana a customer referral scheme. Neither moves the verdict, and we hold no position in either company.
- Choose Asana if your managers want a project hierarchy with portfolios and goals, you rely on many automations, and your team size sits near one of Asana's seat steps.
- Choose monday.com if your team thinks in boards and colour-coded status columns, is between 3 and 40 people, and your automations will stay under the quota of the plan you can afford.
- Choose neither if you are mainly a documents-and-wiki team; Notion vs ClickUp vs Asana covers that trade-off.
US searches for "asana vs monday" run at about 1,600 a month with a keyword difficulty of 5, down 46 percent year on year and falling about 38 percent a year over three years.[8] People are comparing these two less often than in 2022, which fits what the filings below show: both companies now sell upward into larger accounts.
Pricing per seat, with the minimum-seat maths
Catalogue prices are per seat per month. Asana served us USD; monday.com served us EUR and states that the price depends on the billing country and excludes tax.[1][2]
| Asana | monday.com | |
|---|---|---|
| Free | Personal, 2 users | Free, up to 2 seats, 3 boards, 3 docs |
| Entry paid | Starter USD 10.99 annual, USD 13.49 monthly | Basic EUR 9 annual (USD list 9) |
| Mid tier | Advanced USD 24.99 annual, USD 30.49 monthly | Standard EUR 12 annual (USD list 12); Pro EUR 19 annual (USD list 19) |
| Monthly billing | Stated on the page | Not labelled; struck-through totals imply about EUR 14 (Standard) and EUR 22 (Pro) at 10 seats |
| Minimum paid seats | Plans designed for 2 members | Plans start from 3 users |
| Seat steps | 1 at a time up to 5; then 5 at a time to 30; 10 to 100; 25 to 500; 50 beyond | Preset team sizes in the selector; quote required above 40 |
| Checked | 2026-11-09 [1] | 2026-11-09 [2] |
Asana's seat increments come from its pricing FAQ, which we could read only through an extracted summary of the page rather than verbatim, so confirm them at checkout.[1] They matter more than the headline price. A seven-person team cannot buy seven Asana Starter seats; it buys ten, at USD 109.90 a month billed annually, which is USD 15.70 per actual person. The same seven people on monday.com Standard pay EUR 84 a month if the selector lets them pick seven seats, or EUR 120 if it rounds them to ten. The pricing page did not show us the seat tiers between 3 and 40, so ask before you assume.
Three worked examples, annual billing, list prices as served:
| Team | Asana | monday.com | Note |
|---|---|---|---|
| 3 people, basic boards | Starter: 3 seats, USD 32.97 | Basic: 3 seats, EUR 27 | monday's minimum of 3 is exactly this team |
| 7 people, need automations and Gantt | Starter: rounds to 10 seats, USD 109.90 | Standard: EUR 84 at 7 seats (EUR 120 if rounded to 10) | Standard's 250 actions a month is the catch, see below |
| 12 people, portfolio reporting | Advanced: rounds to 15 seats, USD 374.85 | Pro: EUR 228 at 12 seats | Asana's step from 10 to 15 costs USD 74.97 for three empty seats |
The pattern: Asana's increments add 20 to 40 percent to the bill for teams that sit just above a step. monday.com's constraint is the other way round, a hard floor of three seats and a soft ceiling of 40 before sales gets involved.
Automation quotas: how fast 250 actions disappear
This is the section no other comparison does properly. monday.com's Standard plan includes 250 automation actions and 250 integration actions a month; Pro includes 25,000 of each; Enterprise goes up to 250,000 combined. The page does not state a quota for Free or Basic.[2] Asana's Starter plan lists "Unlimited automations" and the comparison table says "Unlimited rules"; no monthly action cap appears anywhere on the page.[1]
An action is one thing a rule does: move an item, notify a person, set a status. Count what your team will trigger:
- Ten people each completing five tasks a day, with one rule that notifies the owner and one that moves the item, is 100 actions a day, roughly 2,000 a month on a 20-day month.
- A single "when status changes, notify" rule on a busy board can fire 300 times a month on its own.
- Integration actions are counted separately but at the same 250 on Standard. One Slack notification per status change doubles the consumption.
On those numbers a seven-person team on monday.com Standard exhausts its quota in the first week and either buys Pro at EUR 19 a seat or lives with automations that stop. For a team that automates at all, the real monday.com price is therefore Pro, and the comparison becomes EUR 19 against Asana Starter's USD 10.99, which reverses the headline order. For teams that do not automate, Standard at EUR 12 remains the cheaper way to get Gantt and guest access.
AI features and the training terms
The usage units are not comparable, so we report them separately.
Asana includes AI Teammates and Asana Dash at "5 requests per user per month, up to 50 requests per account" on Starter and Advanced, and up to 250 requests per account on Enterprise and Enterprise+. AI Studio credits are pooled per billing account: 50K on Starter, 75K on Advanced, 200K on Enterprise.[1] Five requests per person per month is a trial allowance, not a working one; the design is to push AI users toward Enterprise or paid credits.
monday.com bundles AI credits into every paid plan: 1,000 a month on Basic, 2,000 on Standard, 3,000 on Pro, with Enterprise custom. The calculator lines read "1,000 credits = EUR 10", so extra credits cost EUR 10 per 1,000 by our arithmetic.[2] The page does not state how many credits a single AI action consumes, so budget by testing on the free trial.
On data: Asana's AI page states that "Our AI partners do not use customer data to train their models" and names OpenAI and Anthropic as partners who must delete data after each query; its privacy statement, effective 1 September 2026, adds that Asana itself uses metadata about your domain's use of Asana to train its own machine-learning models when AI features are enabled.[3][4] monday.com's AI Terms and Conditions, last updated 5 May 2026, state that monday.com "does not use Customer Data and/or Content to train artificial intelligence models and does not allow others to do so", regardless of admin opt-out settings; the model providers are not named on the pages we read.[5] Both policies were read on 2026-11-09; vendors change them, so re-read before signing an enterprise contract.
Whatever the vendors promise, keep the evidence in view. Generative AI reliably speeds up bounded writing and summarising tasks and helps less-experienced workers most A[9]; on tasks outside its competence it produces confident errors, and people tend to accept automation output uncritically unless trained and held accountable A[10]. A project tool that drafts status updates is in the first category. One that proposes your plan is in the second.
Reporting and dashboards
Asana's Advanced plan is built around portfolios, goals and workload, which is the hierarchy middle managers want when they report upward; it is one reason Asana's largest customers keep growing even as overall growth slows.[1] monday.com answers with dashboards that pull widgets from many boards, "Advanced board views" and time tracking on Pro, and portfolio and resource management on Enterprise.[2] For a team of ten, both are adequate. For a 200-person organisation, Asana's model is simpler to govern; monday.com's is more flexible and needs an owner who keeps board structures consistent.
What the filings say about where each company is heading
Asana reported fiscal 2025 revenue of USD 723.9 million, up 11 percent, with 726 customers spending USD 100,000 or more a year; in the quarter ending 31 October 2025 revenue grew 9 percent to USD 201.0 million and those large customers reached 785.A[6] monday.com reported third-quarter 2025 revenue of USD 316.9 million, up 26 percent, after USD 972.0 million for 2024, with 3,993 customers above USD 50,000 in annual recurring revenue, up 37 percent.A[7]
Read together: monday.com is growing almost three times as fast and is moving upmarket quickly; Asana is a mature business selling structure to large accounts. For a buyer this means two things. monday.com's pricing and quotas are likely to keep changing as it reshapes plans for bigger customers; the automation and AI credit numbers above are a snapshot. Asana's prices and plan shapes have been steadier, and its small-team experience is the part the company invests in least.
Migration both ways
Neither pricing page documents a self-serve way to move a workspace to the other product, and both help centres refused our fetcher on 2026-11-09, so we report only what the pricing pages state and what follows from the data models.
- Out of Asana. The pricing page lists project export to CSV or PDF, and a complete JSON backup of the whole organisation including projects, tasks, comments and custom fields, but the JSON backup is an Enterprise+ add-on.[1] On Starter and Advanced you export project by project.
- Out of monday.com. Board-level export to Excel is a documented help-centre feature we could not read today; the pricing page lists no full-account export on self-serve plans.[2]
- What never moves. Automations, integrations, dashboards and permission schemes are rebuilt by hand in either direction. Count your rules before you move, because they are the migration.
- Structure mismatch. Asana's project, section, task, subtask hierarchy maps to monday.com's board, group, item, subitem fairly cleanly; portfolios and goals have no self-serve equivalent below monday Enterprise. monday.com's column types and board-to-board mirrors have no direct Asana equivalent and flatten to custom fields.
Lock-in, ranked: monday.com is harder to leave once you have built mirror columns and dashboards across boards; Asana is harder to leave once your reporting depends on portfolios. Below those, both export plainly enough.
Who should not buy
- Do not buy Asana if you are a team of 6, 11 or 16: you pay for 10, 15 or 20 seats. Wait until you fill the step, or pick monday.com.
- Do not buy Asana for AI: five requests per user per month is a demonstration.
- Do not buy monday.com Standard if you intend to automate: 250 actions a month is one busy board. Budget for Pro.
- Do not buy monday.com if you are one or two people: Free covers you until the third person arrives, and then the minimum is three paid seats.
- Do not buy either as a wiki or document tool; see our three-way comparison with Notion.
Which to choose by team type
| Team | Pick | Why | Monthly list price, annual billing |
|---|---|---|---|
| 2 people | Asana Personal or monday Free | Both free at this size | USD 0 / EUR 0 |
| 3 to 5, boards and status tracking, few rules | monday.com Basic or Standard | Lowest entry price, minimum of 3 fits | EUR 27 to 60 |
| 5 to 10, heavy automation | Asana Starter | Unlimited rules; seat steps of 5 | USD 54.95 to 109.90 |
| 7 to 40, automation plus Gantt | monday.com Pro | 25,000 actions; Standard's 250 will not last | EUR 133 to 760 |
| 10 to 100, managers need portfolios and goals | Asana Advanced | Reporting hierarchy; mind the seat steps | USD 249.90 upward |
| Above 40 on monday or above 500 on Asana | Enterprise on either | Both move you to a quote | Custom |
For the wider field, including ClickUp, Linear, Trello and Basecamp, see our project-management software comparison.
What to do next
Count three numbers before you trial anything: your exact head count against Asana's seat steps, your expected automation actions a month against monday.com's 250 and 25,000 quotas, and how many AI requests you would actually make. Then put one real project into both free trials for a week and try to export it. If you want the shortlist built from team size, platforms and budget against these dated prices, the Tool Finder does that. monday.com offers a free trial on paid plans and Asana lets two people start on Personal without a card.
Frequently asked questions
Is monday.com cheaper than Asana?
Per seat, yes: monday.com Standard is EUR 12 and Pro EUR 19 per seat per month billed annually against Asana Starter at USD 10.99 and Advanced at USD 24.99 (checked 2026-11-09). Per team, it depends: monday.com requires at least 3 paid seats and meters automations at 250 actions a month on Standard, while Asana rounds teams up to seat steps of 5, 10, 25 and 50. A seven-person team that automates pays for 10 Asana seats or for monday.com Pro.
What is the minimum number of seats on monday.com and Asana?
monday.com's pricing FAQ says plans start from 3 users; the Free plan covers up to 2 seats. Asana's FAQ says it has plans designed for 2 members, and seats are added one at a time up to 5, then in steps of 5 up to 30, 10 up to 100, 25 up to 500 and 50 beyond. Both read on 2026-11-09; confirm at checkout because the FAQ text reached us as an extracted summary.
How many automations do you get on monday.com?
Standard includes 250 automation actions and 250 integration actions a month, Pro 25,000 of each, and Enterprise up to 250,000 combined (pricing page, 2026-11-09). Free and Basic quotas are not stated. Asana lists unlimited automations and unlimited rules from its Starter plan with no monthly action cap shown.
Do Asana or monday.com train AI on my data?
Both say no for customer content. Asana states its AI partners, including OpenAI and Anthropic, do not use customer data to train their models and must delete it after each query; its privacy statement adds that Asana trains its own machine-learning models on metadata about your domain's use of Asana when AI features are on. monday.com's AI Terms (updated 5 May 2026) state that it does not use customer data or content to train AI models and does not allow others to. Read on 2026-11-09.
Which is easier to migrate away from?
Asana exports projects to CSV or PDF on every paid plan; a full JSON backup of the organisation is an Enterprise+ add-on. monday.com documents board export to Excel in its help centre. In both directions, automations, dashboards and permissions do not export and are rebuilt by hand, so the number of rules you have built is the real measure of lock-in.
Sources and evidence
- Asana pricing (plan cards, comparison table and FAQ) — Asana, Inc. (2026), vendor page A asana.com/pricing (retrieved 2026-11-09)
- monday.com pricing (work management plans, served in EUR) — monday.com Ltd. (2026), vendor page A monday.com/pricing (retrieved 2026-11-09)
- Asana AI: our AI partners do not use customer data to train their models — Asana, Inc. (2026), vendor page A asana.com/ai (retrieved 2026-11-09)
- Asana Privacy Statement (updated August 2026, effective 1 September 2026) — Asana, Inc. (2026), vendor page A asana.com/terms/privacy-statement (retrieved 2026-11-09)
- monday AI Terms and Conditions (last updated 5 May 2026), section 6 — monday.com Ltd. (2026), vendor page A monday.com/l/privacy/ai (retrieved 2026-11-09)
- Asana Form 8-K Exhibit 99.1: Q4 and fiscal 2025 results (10 March 2025) and Q3 fiscal 2026 results (2 December 2025) — Asana, Inc. (2025), report A www.sec.gov/Archives/edgar/data/1477720/000147772025000235/asana8-kex9 (retrieved 2026-11-09)
- monday.com announces third quarter 2025 results (10 November 2025) and fourth quarter and fiscal year 2024 results — monday.com Ltd. (2025), report A ir.monday.com/news-and-events/news-releases/news-details/2025/monday-c (retrieved 2026-11-09)
- Productivity Signal keyword database, US/en row 'asana vs monday' (DataForSEO Labs keyword_overview and historical_search_volume, location 2840) — Productivity Signal research, via DataForSEO (2026), dataset A dataforseo.com/ (retrieved 2026-11-09)
- Experimental evidence on the productivity effects of generative artificial intelligence — Noy S, Zhang W (2023), RCT A doi.org/10.1126/science.adh2586 (retrieved 2026-11-09)
- Complacency and Bias in Human Use of Automation: An Attentional Integration — Parasuraman R, Manzey DH (2010), review A doi.org/10.1177/0018720810376055 (retrieved 2026-11-09)